Payment Methods


Choose whether the Host is paying for flights or the Travellers themselves.

Basic Events

Step-by-Step Guide

1 | Create New Event

Log-in to the Events Dashboard, create New Event and proceed to complete Event Details, Guest List and Flight pages.

2 | Payments

Select Host or Attendees as the payee.


If attendees are paying for their flights and reimbursing, select Attendees are Paying. Receipts are sent to them so they can use it for reimbursement.

If you'd like to pay for every attendee using a credit card or purchase order, select Host is Paying. This creates a better experience for the attendees and obviates the need for them to file expenses. Receipts are emailed to you in this case.

3 | Payment Method (Host)

Select Purchase Order or Credit Card.


If you choose to pay with a Purchase Order, an email will be sent to you with instructions once the event is finalized. You can view the balance and set a limit for a low balance notification in the Payments tab, under Preferences (see step 4).

Previously entered cards appear in the drop-down and are stored securely until the end of the event.

Please note that credit cards are only charged to book a flight specified to be paid by the host, when an attendee confirms one of the options sent to them.

4 | Finalize Event

Proceed to finalize your event and then goto Preferences section to view the Payments tab.

Here you can view the balance, set a limit for a low balance notification, and add additional booking receipt recipients.

Pro Events

Step-by-Step Guide

1 | Create New Event

Log-in to the Events Dashboard, create New Event and proceed to complete Event Details.

2 | Guest List

If your guest list is finalized, choose Right away and proceed to the next page where you can download the Advanced Guest List template.

If you're waiting for invitees to register, select Only when they register and proceed to the next page where you will be asked how would you like Roger to identify when an invitee registers.

3 | Advanced Guest List Template

If you chose to use our advanced template, you should specify the Payee (Host or Guest) and Payment Method (Purchase order or Credit Card).

Once ready, you can upload it on the next page.


If attendees are paying for their flights and reimbursing, select Attendees are Paying and leave the Payment Method column blank. Receipts will be sent to them so they can use it for reimbursement.

If you'd like to pay for every attendee using a credit card or purchase order, select Host is Paying and pick one Payment Method. This creates a better experience for the attendees and obviates the need for them to file expenses. Receipts are emailed to you in this case.

4 | Proceed to Payments

If you provided the information on the advanced guest list template, you can proceed to Payments.

If you didn't choose to use the advanced guest list template method, you may proceed to complete the Flight section manually.

5 | Payments

If the Host is selected to pay for guest bookings via credit card, here is where you will either select a card or add a new card. Otherwise, if you selected to pay via purchase order, a message will appear advising you that an email will be sent with instructions.

6 | Finalize Event

Proceed to finalize your event and then goto Preferences section to view the Payments tab.

Here you can view the balance, set a limit for a low balance notification, and add additional booking receipt recipients.

Related Articles

  • Credit cards can be updated later in Settings.

  • Change the default currency in Settings.

  • Configure email recipients for booking receipts (up to 3).

  • Enable low balance notifications for Event bookings paid for via purchase order in the Payments tab. Watch a quick tutorial video here.